Description
As an Accounting Operations Specialist, you’re responsible for making the numbers right. You will own our monthly financial operations workflow – collecting data across all brands, running scripted processes, generating invoices, managing projections, and keeping our finances accurate and on time.
To love this role, here’s the type of person you are:
- You’re a self-starter who thrives on process ownership and sees things through from start to finish.
- You’re meticulous – rounding errors and misallocated transactions genuinely bother you until they’re fixed.
- You can read and interpret financial reports and statements with confidence.
- You’re tech-savvy and comfortable using AI tools like Claude to run scripts and validate data outputs.
- You find deep satisfaction in owning a well-built system and making it better over time.
- You’re an excellent communicator who makes sure nothing slips through the cracks.
- You’re dependable and can be counted on to meet deadlines and fulfill responsibilities without constant supervision.
Common responsibilities include (but are not limited to):
- Monthly intercompany invoicing and distribution across all brands
- Revenue projections and subscription renewal reporting
- Monthly budget analysis review and distribution
- Quarterly EU VAT reporting and ROS portal submissions
- Commission report preparation and distribution
- Annual company insurance renewals and recordkeeping
- Recurring operational and administrative support tasks
- Third-party vendor relationship and contract oversight
Requirements
- 3+ years in accounting, bookkeeping, or financial operations
- Ability to read and interpret financial statements and reports
- Advanced Microsoft Excel, Word and Google Sheets skills
- Comfortable using AI tools (Claude, ChatGPT, Gemini) for data tasks
- Experience with QuickBooks Online/desktop
- Some operations or administrative coordination experience
Bonus points if you also have:
- Familiarity with EU VAT compliance and the ROS portal
- Background in multi-entity or intercompany accounting
- Be ready to work individually and occasionally with a few team members
- Experience with scripted or automated financial workflows
- Familiarity with SaaS subscription platforms (Stripe, PayPal)
- Excellent problem-solving skills
- Good organizational and time-management abilities
Benefits
Working for a fast-growing bootstrapped company is a rare opportunity, one we consider a lifestyle choice rather than a job choice. Our positions are challenging, but also come with amazing advantages and fulfillment to those who earn them. Here’s what we offer.
- Competitive Salary.
- Term Life Insurance and Accidental Death & Dismemberment for all full-time team members during their employment.
- Health, Dental, and Vision Insurance benefits for full-time U.S. employees.
- Health Insurance benefits for all employees in Argentina, Brazil, Egypt, India, Indonesia, Jamaica, Kenya, Mexico, Nepal, Nigeria, Pakistan, Philippines, Poland, Romania, Serbia, Spain, and Ukraine.
- Flexible PTO after 90 days of employment. We encourage employees to take the time they need for a vacation, stay healthy, and spend time with friends and family.
- Holidays (based on your location)
- Paid Parental Leave.
- We happily provide or reimburse software you’ll need as well as books or courses that promote continued learning.
- We cover all costs of company travel (including our annual all-company retreat and mini-team meetups).
- Additional Perks include AM Welcome Box for new team members, Yearly Anniversary Gifts, and Technology Stipend each work anniversary.
- We give you the opportunity to solve challenging and meaningful problems that make a difference.
- Ability to work with some of the best people in the business through frequent, if not daily, interactions.
- And in case you were wondering: no politics, no b.s., and no jerks.
Location
This role is based in our office in West Palm Beach, with the option to work from home on some days. Office hours are 8:00 am to 4:00 pm eastern time.
Inclusion Statement
At Awesome Motive, we strive to have the broadest possible view of diversity, going beyond visible differences to include the background, experiences, skills, and perspectives that make each person unique. Awesome Motive is proud to be an equal opportunity workplace and is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other basis protected by federal, state, or local law.
How to apply?
If all of this sounds interesting, then please submit your application!
Please clearly include the following in your cover letter:
- Briefly describe your experience managing financial workflows or a monthly close process.
- Describe a time you used a tool or automation to make a financial task more efficient.
- Tell us about yourself and why you’re a strong fit — experience, work style, and what draws you to this role.
- LinkedIn or any other relevant profile links.
Also note, don’t forget to proofread before submitting. Check spelling, capitalization, etc. This is your chance to make your application stand out 🙂
We won’t be able to individually respond to all applications, but if we feel you’re a strong match, someone will be in touch shortly.
Thanks and we look forward to hearing from you!
